Project Administrator


We are looking to recruit a Project Administrator to join our clients team on a 2 years Fixed Term Contract. 


As delegated by the Project Management Office, ensures the quality and co-ordination of all work processes followed by the PMO.

The Project Administrator will support the Project Team in all technical, financial, construction, quality and commercial activities and contribute to successful delivery of the project objectives.


  • Ensure a commitment to best HS&E practices and standards.
  • Ensure the company’s core values are demonstrated throughout the project.
  • Ensures work is carried out in accordance with project and/or company standards and specifications.
  • Ensures the quality of all work carried out under the project.
  • Provide administrative support and data inputting for all project team members, project management and internal/external interfaces. Including action logs, risk register, meeting notes. Administrative duties as required to fulfil the functions of the role.
  • Prioritises their own workload.
  • Raising purchase orders in Maximo and ensuring goods receipts are in place.
  • Be the contact between the Project Management Office cost and BAU Finance team.
  • Problem solving on behalf of those managing packages of work to ensure good control, wherever this is appropriate.
  • Input at progress meetings where required to provide supporting information to those managing the packages of work.
  • Action tracking.
  • Liaising with Engineering/ Quality and Construction Teams to see a resolution to TQs, NCRs etc.
  • Updating registers (TQ registers, MDRs, NCR registers).
  • Use Contract Manager tool (Sypro).
  • Contributes to the development and management of department work practices.
  • Ensures that the project team use standard templates for document preparation and checking of outgoing documents to ensure consistency, editing where applicable.
  • Monitors and reports job/work status and workloads to the Project Controls Lead/ Commercial Lead, with any appropriate recommendations.
  • Ensures that where contractual arrangements exist, work is carried out in accordance with contract procedures.
  • Ensures target dates and KPIs are met, communicating issues, or recommending efficiencies to the Project Controls Lead.
  • Performs all necessary administration to ensure that the progress of items is always tracked and that an audit trail is maintained.
  • Acts as a point of contact for Project Management Office internally and with third parties, resolving any day-to-day issues which may arise.
  • Support other processes with the Project Management Office as required.

Skills and Experience

  • Administration Qualification
  • Higher general education
  • Microsoft Software: Word, Excel, PowerPoint, Visio, Planner, Sharepoint
  • M-Files
  • Outlook/Notes
  • 2 years Relevant experience, ideally in a Petro-chemical environment.
  • Excellent verbal and written communication skills along with experience of coordinating multi-disciplinary projects.
  • An eye for detail, not accepting second best and taking personal pride and responsibility for all aspects within their control.
  • The ability to work professionally and collaboratively and build credibility with senior colleagues and internal clients.
  • A methodical approach to assisting in the administration and production of project.
  • The ability to work positively under pressure and deliver quality output to project deadlines.
  • Can problem solve and make decisions.
  • Ability to build strong relationships.
  • Highly refined organisational and planning skills.

Unfortunately, we are unable to offer sponsorship so interested candidates must be eligible to work in the UK without restrictions.


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